Sample report, fictional data
What a Ledgerline billing pack looks like.
Ledgerline takes a period of schedules and timeclock punches, compares them shift by shift with what the contract says can be billed, and produces one billing pack per site. This page shows that output, so you can judge it before you share any of your own data.
Everything here is invented. The firm is “Sample Guard Services Co”, the guards are “Officer A Sample” to “Officer M Sample”, and every site sits at “Sample Business Park, Anytown”. No real company, person, licence or address is in it.
01One week, seven sites
What one week turned up.
One week (Mon Jun 8 to Sun Jun 14, 2026) for seven client sites: 15 findings.
Owed but not billed
$503.67 across 6 findingsA further $69.75 of overtime at Retail Mall (1.5 h at 1.5x) needs the client's approval first, so it stays out of that total.
| Site | What happened | Hours | Dollars |
|---|---|---|---|
| Office Tower | Guard stayed 1h 30m past shift end, overtime not billed | 1.5 h at 1.5x | $81.00 |
| Office Tower | Call-out lasted 2h, contract guarantees a 4h minimum | 2 h short | $72.00 |
| Office Tower | Overnight shift ran into a contract holiday, premium not billed | 6 h premium | $108.00 |
| Data Center | Daily overtime threshold crossed, billed at straight time | 2 h uplift | $104.00 |
| Logistics Depot | Guard worked 4h with nothing on the schedule (a call-out) | 4 h | $128.00 |
| Logistics Depot | Contract rounds up to 30 minutes, raw clock time was billed | 20 min | $10.67 |
Billed without support
$346.00 across 3 findings| Site | What happened | Hours | Dollars |
|---|---|---|---|
| Medical Campus | Shift billed as scheduled, but no punch shows anyone worked it | 8 h | $272.00 |
| Office Tower | An unarmed guard covered an armed post, client billed the armed rate | 8 h at a $6.00 rate gap | $48.00 |
| Data Center | Contract rounds down to whole hours, raw clock time over-billed | 40 min | $26.00 |
Flagged with no dollar figure
5 findings- Civic Plaza: 1h of overtime and an 8h shift nobody punched for. No rate card covers this site yet, so Ledgerline does not guess a price.
- Two punches where one guard appears at two sites at the same time.
- One guard punched in and never punched out. That shift stays off every invoice until someone corrects the punch.
02 Inside the pack
Every figure shows its arithmetic.
Each pack opens with the site, the period, the contract it was priced against and three totals: billable, credits and the net change to the invoice.
The lines follow, grouped by post and rate class. An evidence appendix then repeats each line's arithmetic step by step, with scheduled and worked times in words, so anyone can check a figure without logging in.
The sample shown is the Sample Office Tower pack: 3 pages, 4 priced lines.
Getting the same check on your own month
Ledgerline is not shipping yet. There is no login and no charge today. If you want this check run on your own schedule and timeclock export, join the list on the Ledgerline page. We only build the full login if that list fills with firms that still reconcile hours by hand.