Privacy Policy

Your data, your control

Last updated: January 2026

At NexaSphere, we believe privacy is a fundamental right. This policy explains how we handle your information across all our products and services.

Minimal Collection

We only collect what's absolutely necessary for the service to function.

Never Sold

We never sell, trade, or rent your personal information to third parties.

Transparent

We're clear about what we collect and why. No hidden tracking.

Security First

Your data is encrypted at rest and in transit using industry standards.

Information We Collect

Website Visitors

When you visit our website, we collect minimal, anonymized analytics data to understand how our site is used. This includes:

  • Pages visited
  • Approximate geographic region (country level)
  • Device type and browser
  • Referral source

We use privacy-focused analytics that don't track individuals or use cookies.

Contact Form & Newsletter

When you contact us or subscribe to our newsletter, we collect:

  • Email address
  • Name (if provided)
  • Message content (for contact forms)

This information is used solely to respond to your inquiries and send requested updates.

Our Products

Each of our products has its own specific privacy practices. Generally:

  • iPhone Apps: Most data stays on your device. Cloud sync (if offered) uses end-to-end encryption.
  • Chrome Extensions: We don't read your browsing history. Extensions only access what's needed for their function.
  • SaaS Products: Data is encrypted at rest and in transit. We never access your data without explicit permission.

AI Chat Organizer

Chrome Extension Privacy Details

Data Storage

All your data stays local. Your conversations, folders, tags, and settings are stored entirely in your browser using IndexedDB and Chrome Storage API. We never upload your ChatGPT or Claude conversations to our servers.

What the Extension Accesses

  • chat.openai.com & claude.ai: To read conversation titles and metadata for organization
  • Storage permission: To save your folders, tags, and preferences locally
  • Optional - Notion API: Only if you enable Notion sync (requires your explicit OAuth authorization)
  • Optional - File System: Only if you enable Obsidian sync (requires your explicit permission)

AI Features

AI-powered features (auto-tagging, summaries) use Chrome's built-in Gemini Nano, which runs entirely on your device. No conversation data is sent to external AI services.

Account & Payments

If you upgrade to Pro, we collect your email address for account management and payment processing. Payments are securely handled by LemonSqueezy (our payment processor) and Stripe. We never see or store your credit card details.

Analytics

We collect minimal, anonymized usage analytics (features used, error reports) to improve the product. This data cannot identify you or your conversations.

How We Use Your Information

We use collected information to:

  • Provide and improve our products and services
  • Respond to your questions and requests
  • Send product updates and newsletters (with your consent)
  • Understand how our products are used (aggregate analytics only)
  • Ensure security and prevent abuse

Data Sharing

We do not sell, trade, or rent your personal information. We may share data only:

  • With your explicit consent
  • To comply with legal obligations
  • With service providers who assist our operations (bound by confidentiality agreements)

Data Security

We implement industry-standard security measures including:

  • HTTPS encryption for all data transmission
  • Encrypted storage for sensitive data
  • Regular security audits
  • Limited access to personal information

Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Delete your data
  • Export your data
  • Opt out of marketing communications

To exercise these rights, contact us at [email protected]

Cookies

Our website uses minimal, essential cookies only. We do not use tracking cookies or third-party advertising cookies.

Children's Privacy

Our products are not directed at children under 13. We do not knowingly collect personal information from children under 13.

International Data Transfers

If you are located outside the United States, please note that we process data in the United States. By using our services, you consent to the transfer of your information to the United States, which may have different data protection rules than your country.

GDPR Rights (European Users)

If you are a resident of the European Economic Area (EEA), you have additional rights under the General Data Protection Regulation (GDPR):

  • Right to Access: Request a copy of your personal data
  • Right to Rectification: Correct inaccurate data
  • Right to Erasure: Request deletion of your data ("right to be forgotten")
  • Right to Restriction: Limit how we process your data
  • Right to Portability: Receive your data in a portable format
  • Right to Object: Object to certain processing activities
  • Right to Withdraw Consent: Withdraw consent at any time

To exercise these rights, contact us at [email protected]

CCPA Rights (California Users)

If you are a California resident, the California Consumer Privacy Act (CCPA) provides you with specific rights:

  • Right to Know: What personal information we collect, use, and share
  • Right to Delete: Request deletion of your personal information
  • Right to Opt-Out: Opt out of the sale of personal information (we don't sell your data)
  • Right to Non-Discrimination: We won't discriminate against you for exercising your rights

We do not sell personal information. In the past 12 months, we have not sold any personal information of California residents.

Third-Party Services

We use the following third-party services:

Changes to This Policy

We may update this policy from time to time. We'll notify you of significant changes via email or prominent notice on our website.

Contact Us

If you have questions about this privacy policy or our practices, please contact us:

Email: [email protected]