In developmentFor 3PLs and freight brokers

Know which loads are not ready to bill, and why.

Bill-ready shows every delivered load that cannot be billed yet and names what is holding it: the missing POD, the missing carrier invoice, or an amount nobody has checked against the paperwork. When a carrier invoice bills more than you agreed, the load stops until you have a corrected one. Built for managed-transport 3PLs and freight brokers under $10M who cannot afford a six-figure TMS project just to stop chasing paperwork.

See planned pricing Try the check on a sample load

In development and not hosted yet. Nothing is for sale and no team has used it on real loads.

Bill-ready in use: the proof of delivery and an overbilled carrier invoice are attached, the load is blocked, then the corrected invoice clears it — Bill-ready, 12 seconds of the real buildLocal build / synthetic load LD-DC5A37

Bill-ready at phone width: a load with nothing blocking it, USD 1,650.00 billed, USD 1,450.00 paid, USD 200.00 margin, and both totals agree with their documents — Bill-ready at phone widthLocal build / synthetic data

01The problem

The problem, in operators' own words.

“Our dept catches on average 3 shipments a week either under billed or not billed.”
operations, on r/3PL
“Found over $2,300 in carrier overbilling that slipped through.”
broker, on r/FreightBrokers
“They need a carrier invoice in order to pay me... called them a couple times and after 3 days someone finally answered.”
broker on his factoring gate, r/FreightBrokers

Real quotes from public operator discussions on Reddit.

02How it works

Three steps, from paperwork to invoice.

Step 1
Add the load and its paperwork
Type in the load with the customer amount and the carrier amount, then upload the rate confirmation, BOL, POD and carrier invoice, one file for each. Each customer keeps its own list of required paperwork. A file whose contents do not match its name is refused.
Step 2
See exactly what blocks it
Every missing document is named. Bill-ready reads the total from a rate confirmation or carrier invoice PDF that contains text. When the carrier bills more than you agreed, the load stops and you see the page it came from. Your margin shows as margin, never as an error.
Step 3
Approve, then invoice
Approving records the exact files and sends nothing to anyone. You get a one-page PDF invoice that says where its amount came from, plus a backup packet: an index, then the rate confirmation, BOL and POD. Your carrier cost is never on either.

03Try it

The readiness check, on a sample load.

The same rules and sentences as the current build. Nothing is uploaded and nothing leaves this page.

Bill-readyLoad reviewSynthetic load. Nothing is uploaded.

Step through the paperwork

Paperwork Midwest Foods Co requires

Rate confirmationMissing
The agreed rate with your customer or the carrier.
Bill of ladingMissing
Signed at pickup. Names the shipper, consignee, and freight.
Proof of deliveryMissing
Signed at delivery. This is what your customer pays against.
Carrier invoiceMissing
What the carrier billed you, so overbilling is caught before you pay.

Load review

LD-DC5A37

Midwest Foods Co Bluebird Trucking LLC delivered 2026-10-08

Waiting on paperwork

What is blocking this load

Waiting on the rate confirmation.
Waiting on the bill of lading.
Waiting on the proof of delivery.
Waiting on the carrier invoice.
The customer amount has been entered but not confirmed against a document.

You bill the customer: USD 1,650.00; Entered, not confirmed
You pay the carrier: USD 1,450.00
Margin: USD 200.00; Normal. Never treated as a problem.

Attach the rate confirmation to confirm the amount against its page.

A model of Bill-ready's readiness check, built from the product's own rules and wording as of 2026-10-10. Bill-ready is in development. It does not export to accounting software and does not read scans. Totals are read from the rate confirmation and the carrier invoice. The bill of lading and proof of delivery are checked for presence only.

Bill-ready load LD-DC5A37 waiting on paperwork: the carrier invoice bills USD 1,650.00 on page 1 against an agreed USD 1,450.00, and the customer amount is not yet confirmed — A carrier overbill, caughtLocal build / synthetic load LD-DC5A37

Bill-ready load marked Invoiced with nothing blocking it — Invoiced, nothing blockingLocal build / synthetic load LD-DC5A37

04 Said plainly

What it does not do yet.

No accounting export. An export for QuickBooks is planned. We will not say it works until we have imported one ourselves.
No email inbox or forwarding address. You upload each file.
No TMS connection. Every load is typed in by hand.
Scans and phone photos are not read by the software. Totals are read only from PDFs that contain text.
Not hosted yet. Today it runs on our own machines with sample paperwork.
No team has used it on real loads, so we make no claim about time saved.

05Planned pricing

Planned pricing. Public, volume-based, no per-seat games.

These are the prices we plan to charge. Billing is not set up, so there is nothing to pay today. No per-seat pricing. No annual lock-in.

Up to 150 loads/mo

$249/mo

Up to 500 loads/mo

$449/mo

More than 500 loads/mo

Talk to us

06Questions

Questions operators ask.

Does it replace my TMS?

No. Keep whatever TMS you run today, or none. Bill-ready does not connect to a TMS, so each load is entered by hand.

What documents does it check?

All four. It reads the total from rate confirmations and carrier invoices that are PDFs with text in them. Bills of lading and proofs of delivery are checked for being present and being a valid file. Their contents are not read.

Where does my data live?

Nowhere yet, because Bill-ready is not hosted. Before any team uploads real paperwork, we will publish where files are stored, who can see them and how to delete them. Your paperwork will be used only to check and bill your loads, and never sold.

What will it cost?

The planned prices are above. Billing is not set up, so early access costs nothing and needs no card. Prices can change before launch, and you will see the price before you are ever asked to pay.