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Privacy Policy

MedLog AI by NEXASPHERE

Effective Date: May 22, 2026 · Operator: NEXASPHERE INC. (Delaware, USA) · Contact: [email protected]

The short version

MedLog AI turns clinician dictation into a structured SOAP note in under 60 seconds. Speech transcription and SOAP generation run entirely on-device. PHI never leaves the iPhone.

What we do not collect

We do not collect, store, transmit, or sell:

  • Personally identifiable information such as your name, email, phone, or address
  • Device identifiers, advertising identifiers, or IP addresses
  • Usage analytics, crash reports, or telemetry
  • Any content you create in the app

We do not embed any third-party analytics SDK (no Google Analytics, Mixpanel, Amplitude, Firebase, PostHog, Sentry, or similar). We do not embed any advertising SDK. We do not call any third-party transcription service. We do not call any third-party language model.

What stays on your device

The following is stored only in your device sandbox via Apple SwiftData (or equivalent local storage) with iOS standard data-protection encryption at rest, and for clinical fields, additional AES-256-GCM application-layer encryption:

  • Voice recordings of clinical dictation
  • On-device transcripts produced from those recordings
  • Generated SOAP notes, problem lists, and exported clinical PDFs
  • Patient identifiers and encounter metadata you enter
  • Local audit-log entries

Uninstalling the app deletes all of this. We have no way to recover it.

Protected Health Information (PHI)

MedLog AI is designed to support clinical workflows that handle Protected Health Information. PHI is stored on the iPhone, encrypted at rest, and never transmitted to NEXASPHERE INC. servers (we have none) or to any third party. We do not act as a Business Associate under HIPAA because we do not receive, store, or process your PHI. You are the sole custodian of the PHI on your device. Final HIPAA compliance depends on your organizational policies, your device security, and how you handle exported PDFs.

How on-device AI works

Where the app uses AI features, the work happens on your iPhone. Speech transcription uses the Apple Speech framework. Image analysis uses Apple Vision. Generative drafting uses Apple Foundation Models on iOS 26 and newer, or a local rule-based engine on older iOS versions. No transcript, image, or generated text is ever transmitted to NEXASPHERE INC. servers (we have none) or to any third party.

In-app purchases

Subscriptions are handled entirely by Apple StoreKit. We receive an anonymous receipt indicating that a purchase occurred, used solely to unlock paid features in the app. We do not see your name, your Apple ID, your billing address, or your payment method. Manage or cancel your subscription in iOS Settings under your name, Subscriptions. Apple privacy practices are at apple.com/legal/privacy.

App Store analytics

Apple App Analytics (the standard App Store metrics dashboard) reports aggregated, anonymized data to us, such as install counts and crash rates. These metrics are produced and aggregated by Apple and cannot be tied to individual users. Opt out at the device level in iOS Settings, Privacy and Security, Analytics and Improvements.

Children

MedLog AI is a professional and personal productivity tool. It is not directed at children under 13 and we do not knowingly collect data from anyone, including children.

Your rights under GDPR, CCPA, and similar laws

Because we do not collect or store any personal data on our servers (we have no servers), there is no data for us to access, port, correct, or delete in response to a data-subject rights request. All your data lives on your device and can be deleted by you at any time from within the app or by uninstalling. If you believe we have collected something despite this policy, email [email protected] and we will investigate.

Changes

If we ever change our data practices, we will update this page and the Effective Date above before the change takes effect. Any material change that introduces new data collection will be opt-in.

Contact

Questions: [email protected]

NEXASPHERE INC. · Delaware, USA · D-U-N-S 119914947